Privacy Policy for AideRing

Last Updated: [Date of Last Update]

• Welcome to AideRing. We are committed to protecting your privacy and handling your personal information with care and respect. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our AI Phone Agent services.
• Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the site or use our services.

1. INFORMATION WE COLLECT

• We may collect information about you in a variety of ways. The information we may collect on the Site and through our Services includes:
• Personal Data:
  • Personally identifiable information, such as your name, email address, company name, and contact details, that you voluntarily give to us when you register for an account, purchase credits, or when you communicate with us (e.g., through our AI chat for project creation).
  • Information you provide when creating AI Phone Agent projects, including business details, workflow requirements, and any specific instructions.
• Call Data & Recipient Information:
  • Phone lists, recipient names, phone numbers, and any other information you upload or input into the “Recipients” table for the purpose of using our AI Phone Agent to make or receive calls.
  • Call recordings, call transcripts, and call summaries generated by the AI Phone Agent during its operation, if this feature is enabled and used.
• Knowledge Base Content:
  • Text files, documents (e.g., manuals, guidelines, FAQs), or text you input into the “Knowledge Base” feature to provide your AI Phone Agent with specific business or professional knowledge. This information is used by the AI Phone Agent to perform its tasks during calls.
• Derivative Data (Usage Information):
  • Information our servers automatically collect when you access the Site or use the Services, such as your IP address, your browser type, your operating system, your access times, and the pages you have viewed directly before and after accessing the Site.
  • Information about your use of the Services, including features used, project configurations, call volumes, and performance metrics.
• Financial Data:
  • We operate on a credit-based system (1 credit = 1 USD). When you purchase credits, we may collect data related to your purchase, such as payment instrument details, necessary to process your transaction. We use third-party payment processors to handle these transactions, and we do not store your full payment card information.
• Data from Third-Party Integrations:
  • If you choose to connect third-party applications (e.g., CRM, scheduling tools, Supabase, OpenTable) to our Services as part of your AI Phone Agent workflow, we may collect or access data from these services as authorized by you and necessary to perform the requested tasks.

2. HOW WE USE YOUR INFORMATION

• Having accurate information about you permits us to provide you with a smooth, efficient, and customized experience. Specifically, we may use information collected about you via the Site or our Services to:
• Create and manage your AideRing account.
• Operate and maintain the AideRing AI Phone Agent Services, including:
  • Processing your phone lists and recipient information to make or receive calls as per your configured projects.
  • Enabling your AI Phone Agent to access and utilize information from your Knowledge Base during calls.
  • Facilitating the creation of project documentation through our AI chat assistant.
  • Integrating with third-party applications as per your project requirements and authorizations.
• Process your credit purchases and manage your credit balance.
• Personalize and improve your experience with our Services.
• Provide customer support and respond to your requests and inquiries.
• Send you technical notices, updates, security alerts, and support and administrative messages.
• Communicate with you about products, services, offers, promotions, and events offered by AideRing and others, and provide news and information we think will be of interest to you (with your consent, where required by law).
• Monitor and analyze trends, usage, and activities in connection with our Site and Services to improve their functionality and user-friendliness.
• Protect the security and integrity of our Site and Services, including detecting and preventing fraudulent transactions and other illegal activities.
• Comply with legal and regulatory obligations.

3. DISCLOSURE OF YOUR INFORMATION

• We may share information we have collected about you in certain situations. Your information may be disclosed as follows:
• By Law or to Protect Rights:
  • If we believe the release of information about you is necessary to respond to legal process, to investigate or remedy potential violations of our policies, or to protect the rights, property, and safety of others, we may share your information as permitted or required by any applicable law, rule, or regulation.
• Third-Party Service Providers:
  • We may share your information with third-party vendors, service providers, contractors, or agents who perform services for us or on our behalf and require access to such information to do that work. Examples include payment processing, data analysis, email delivery, hosting services, customer service, and marketing assistance. These third parties are obligated to protect your data and are restricted from using your personal information in any way other than to provide services for AideRing.
• Third-Party Application Integrations:
  • When you configure your AI Phone Agent project to connect with third-party applications (e.g., Hubspot, Supabase, OpenTable, SMTP for email), information will be shared with these services as necessary to fulfill the project’s workflow. Your use of these third-party services is subject to their respective privacy policies.
• Business Transfers:
  • We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
• With Your Consent:
  • We may disclose your personal information for any other purpose with your consent.
• Aggregated or Anonymized Data:
  • We may share aggregated or anonymized information that does not directly identify you for research, analysis, or other business purposes.

4. DATA SECURITY

• We use administrative, technical, and physical security measures to help protect your personal information. We are committed to protecting your data and employ robust security practices, including:
• Encryption: We use strong encryption methods, specifically AES-256-GCM (Advanced Encryption Standard with Galois/Counter Mode), to encrypt sensitive user data both at rest (when stored on our servers) and in transit (when transmitted over networks). This helps protect your information from unauthorized access, disclosure, alteration, or destruction.
• Access controls to limit access to your personal information to authorized personnel only.
• Regular reviews of our information collection, storage, and processing practices, including physical security measures, to guard against unauthorized access to systems.
• While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse. Any information disclosed online is vulnerable to interception and misuse by unauthorized parties. Therefore, we cannot guarantee complete security if you provide personal information.

5. DATA RETENTION

• We will retain your personal information for as long as your account is active or as needed to provide you with the Services and as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements. You may request deletion of your account and associated data by contacting us.

6. YOUR RIGHTS AND CHOICES

• Depending on your location and applicable data protection laws, you may have certain rights regarding your personal information. These may include the right to:
• Access the personal information we hold about you.
• Request correction of inaccurate personal information.
• Request deletion of your personal information.
• Object to or restrict the processing of your personal information.
• Request portability of your personal information.
• Withdraw consent (if processing is based on consent).
• Lodge a complaint with a supervisory authority.
• To exercise these rights, please contact us using the contact information provided below. We will respond to your request in accordance with applicable law.

7. POLICY FOR CHILDREN

• Our Services are not intended for individuals under the age of 18 (or the relevant age of majority in your jurisdiction). We do not knowingly collect personal information from children. If we become aware that we have inadvertently collected personal information from a child, we will take steps to delete such information promptly.

8. THIRD-PARTY WEBSITES

• The Site and Services may contain links to third-party websites and applications of interest, including advertisements and external services, that are not affiliated with us. Once you have used these links to leave our Site or Services, any information you provide to these third parties is not covered by this Privacy Policy, and we cannot guarantee the safety and privacy of your information. Before visiting and providing any information to any third-party websites, you should inform yourself of the privacy policies and practices (if any) of the third party responsible for that website, and should take those steps necessary to, in your discretion, protect the privacy of your information. We are not responsible for the content or privacy and security practices and policies of any third parties, including other sites, services or applications that may be linked to or from our Site or Services.

9. INTERNATIONAL DATA TRANSFERS

• Your information, including personal data, may be transferred to — and maintained on — computers located outside of your state, province, country, or other governmental jurisdiction where the data protection laws may differ from those in your jurisdiction. If you are located outside the United States and choose to provide information to us, please note that we transfer the data, including personal data, to the United States and process it there. Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.
• We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and no transfer of your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of your data and other personal information.

10. CHANGES TO THIS PRIVACY POLICY

• We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the “Last Updated” date at the top of this Privacy Policy. You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.
• For significant changes, we may also notify you through your registered email address or by a prominent notice on our Site.

11. CONTACT US

• If you have questions or comments about this Privacy Policy, please contact us at:
• [Your Company Name]
• [Your Company Address]
• [Your Email Address for Privacy Inquiries]
• [Your Phone Number for Privacy Inquiries – Optional]